This is an extremely popular application for Kontrolla customers and the Kontrolla solution provides one or more of the following:
- Scanning paper invoices
- Invoice data capture
- Routing of invoices in accordance with approval (delegation of authority) rules
- Notification and reminders by e-mail
- Approval or rejection
- Posting invoice data into your accounting system
- Authorisers can be widely dispersed
The big advantage of a Kontrolla solution is that if you need something more in this process we can usually accommodate your requirement. Examples of this could include:
- Authorisers adding/changing codes to re-allocate cost
- Prepaid invoices allocated and amortised correctly
- Accruals posted and reversed after approval
Implementing a Kontrolla solution for purchase invoice approval delivers the following benefits
Control – Kontrolla coding forms can enforce correct, consistent submission of invoice data. Kontrolla is particularly powerful because data can be selected from or validated against a corporate accounting system. Kontrolla is also particularly flexible in being able to add rules ranging from simple to complex when capturing invoice data.
Visibility – Finance can view the progress of any invoice, particularly following submission for approval. Finance can be notified if approval or rejection occurs. Invoices may need to be distributed in a controlled manner. For example one department should not be able to view another department’s invoices - Kontrolla provides facilities to control this access.
Cost reduction - The following costs can be eliminated or reduced:
- Postage
- Photocopying
- Storage space associated with invoices and associated documentation
- Bottlenecks in this process can be identified and removed
- Early payments become possible and discounts can be negotiated
- Users can instantly drill back from their accounting system to an invoice and its image
- Processing time can be drastically reduced - authorisers can be notified immediately, finance do not need to re-key data
Kontrolla has been installed along many leading technologies such as SAP Business One, SunSystems, Coda, MS Dynamics NAV, ProActis and IPOS.
If this interests you - you will probably have further questions - for more information or a demonstration please contact us. Please also review our testimonials.
